MS Office 2010+ – Clipboard Awesomeness

Today’s post comes at you from Microsoft Office (2010 or above)!

I don’t know what you do for a living, but in my job there are a TON of mundane tasks that involve doing a similar task over and over for multiple people/clientele. As such, there is A TON of cutting and pasting of text from one document to another, which does save a lot of time, as opposed to typing the same thing over and over. If this sounds like you; if you’re a big cut/copy and paste user, then what we are about to discuss will blow your mind!

Before we really begin though, let’s just address one thing… If you aren’t using hot keys at the very least to cut/copy and paste, then that is a single new habit that could save you SO MUCH TIME. I can’t stress enough how life altering those three hot keys have been for me. If you don’t know about this, you NEEEEEEEEEED (yes, that’s yelling) to go read this post in addition to the one you are currently viewing: http://inefficiency.sucks/hotkeys-intro-put-down-the-mouse/

Yes, you are! Go you! Stop using that mouse! Just stop.

Yes, you are! Go you! Stop using that mouse! Just stop.

Okay, so having said that, here’s what we’re really here for… On to the big cheese! If you currently use Microsoft Office 2010 (or higher, it seems), then you need to know that your clipboard is capable of holding up to 24 things! Yes, you read that right. You could hold on to 24 items, and be able to paste them in to your document/s at will. Why have you not been doing this? I don’t know. I actually just learned it too. I’m writing this on a Saturday, and I seriously can’t wait for work on Monday now, just so I can use my fancy new clipboard skills! So here’s how you do it:

  1. Open any member of the Microsoft Office Suite. (Excel, Word, what have you…)
  2. Proceed to the home tab in the upper right hand corner of the screen.
  3. Under this tab you will find several sections, the section all the way to the right is called “clipboard”. If you click on the teeny tiny little diagonal arrow on the bottom right hand corner of the clipboard section, it will open up a clipboard pane on the left side of your screen.
  4. Load that sucker up! As stated above you can cut/copy up to 24 pieces of “what have you” and be able to access them at will for pasting purposes. The days of only being able to cut/copy and paste one thing at a time, again and again, are OVER! BOOM! You’re welcome!
See the tiny diagonal arrow, that the big red arrow is pointing to? THAT's where the magic is!

See the tiny diagonal arrow that the big red arrow is pointing to? THAT is where the magic is!

From there everything is pretty intuitive. Gotta love that! One left click on any item in the clipboard pane will paste it in to the document right where you last left your cursor. If you right click on an item it will give you the option to “paste” or “delete” the item from the clipboard. Also, you should know that the items on your clipboard don’t have to just be text! You can save images to the clipboard too!

Hopefully you find this as exciting as I did! PLEASE if you have any related inspiration/s for post, don’t hesitate to let us know. We are all about making lives better, one little techie tip at a time!

 


Laura Larson

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